Rhythms
Every recurring check, in one place, start to signature.
Fire drills, ISP reviews, vehicle inspections, water temperature checks. Rhythms tells you when each one is due, who owns it, and keeps the signed proof that it happened.
One rhythm, up close
Every month, Maple House runs a fire drill.
Here it is as a rhythm. The record on the left, the proof on the right, and the next one already on the calendar.
Fire Drill
Monthly · Maple House
Apr 30
Due in 3 days
Record
Walk every exit route, time the evacuation, and note anyone who needed help. The blank form is in Files under Fire Safety.
No file yet
PDF, image or document
Note
By signing, you attest that this entry is accurate.
What a rhythm replaces
Before
Check the spreadsheets, if anyone remembers to open the right one.
Now
It tells you
You set the cadence once. Every date after that is made for you, and reminders go out before it's late.
Before
Call whoever is responsible, then chase the answer.
Now
It already has an owner
Named when you set it up, or left open on purpose so whoever is on shift can take it.
Before
Ask for a photo, a scan, a reply, whatever they have.
Now
The proof is how you finish
Answer the questions, attach the file, then sign. Nobody has to go asking for it afterwards.
Before
File it somewhere, and find out what's missing when the surveyor asks.
Now
The audit file builds itself
Every signed entry keeps its date, its answers and its attachment. Export the lot when someone asks.
So a rhythm is...
Something that comes round again
On whatever cadence you choose, from daily to yearly.
Attached to a group or a member
A house, a day program, or an individual you support.
Finished with real evidence
A checklist, a form, or a file. You decide what counts.
Signed by whoever did it
Dated, attributed, and kept for the audit.
One template, many rhythms
Build it once. Attach it anywhere.
A template says what to capture and how often. Attach it to a house, a day program, or a person and you get a rhythm for each one, with its own dates and its own history. Attach Fire Drill to four homes and you have four fire drills.
- Maple House
- Main Street Day Program
- Oak Street Apartments
Each one comes due and is signed on its own.
And it's not just fire drills.
Pick one to see what completing it looks like. These are examples, not a fixed list. You choose the cadence, the questions and who is responsible for each one.
Fire and life safety
Environment and supplies
Day services and fleet
Monthly
Fire Drill
Maple House · due Apr 30, 2026
Run the drill at a varied time of day. Note anyone who needed hands-on assistance.
Time the drill started
Evacuation time (seconds)
Did everyone evacuate?
Issues observed
Note
By signing, you attest that this entry is accurate.
Built for the day someone asks.
A completed rhythm is audit evidence, not a ticked reminder. Every rule below exists because a surveyor, a nurse, or a family member will one day ask to see it.
Fire Drill+1 Missed
Monthly · Maple House
History
- Feb 28, 2026CompletedLate
Signed by Dana Ruiz · Mar 2, 2026No longer on staff
Why late: Building closed for weather on the 28th.
- Time the drill started
- 10:05 AM
- Evacuation time (seconds)
- 150
- Did everyone evacuate?
- Yes
- Jan 31, 2026Missed
No submission. Marked missed on Feb 1, 2026. Still open to complete from here.
- Dec 31, 2025Completed
Signed by Sam Torres · Dec 31, 2025
Amended by Beth Kim · Jan 6, 2026. Original signature invalidated.
- Time the drill started
- 3:10 PM
- Evacuation time (seconds)
- 165
- Did everyone evacuate?
- Yes
- Nov 30, 2025Completed
Signed by Sam Torres · Nov 30, 2025
Questions as asked on Nov 30, 2025
- Date of drill
- Nov 30, 2025
- Evacuation time (minutes)
- 3
- All occupants evacuated?
- Yes
- Anyone requiring assistance
- No one needed help
Available today.
Rhythms is live for Kibu Documentation customers.
Learn more below.
Get started.
Learn how to start using Rhythms. We've already put together a guide for you.
The things that come round again, and the proof that they happened.