# Kibu vs Statewise

> Kibu is built around the IDD program day: documentation live in about a month, DSPs speaking Quick Notes into their phone and Magic Pen turning them into the service record, and 600+ classes to fill the hours between notes. Statewise, formerly Cubhub Systems, is a Medicaid EHR for IDD, pediatric nursing, pediatric therapy, and personal care.

Source page: https://kibu.com/compare/kibu-vs-statewise. Published by Kibu, which makes one of the two products compared here — every claim about Statewise below links to Statewise's own published material so it can be checked.

## Summary

- **Live in about a month.** Kibu's documentation rollout takes about a month, six weeks at the outside for larger organizations, and the content library is live right away. Statewise publishes a 14-week average go-live. Those are each company's own published numbers.
- **The program day comes included.** Kibu ships 600+ classes, daily live sessions, and Kibu Create alongside the documentation, and is used by 480+ provider organizations across 48 states. Content for the people served is not part of Statewise's published platform.
- **Where Statewise still fits.** Statewise also includes scheduling, offers a managed billing service, and covers pediatric nursing and therapy as well as IDD. If you run those alongside IDD, that matters. For everyone else, Kibu goes live faster and adds the program day.

## Feature comparison: Kibu vs Statewise

### What a DSP touches every shift

| Capability | Kibu | Statewise |
|---|---|---|
| Writes the note for you from speech | Yes. A DSP speaks or types Quick Notes into their phone, in 200+ languages, and Magic Pen turns them into a full, structured service record. | Partial. Archie writes a narrative note from what a clinician says, and Statewise frames it around nurses and therapists. Their DSP documentation pages describe a form workflow with no voice feature. |
| AI quality check on documentation | Yes. Built into Magic Pen: the note is checked as it is written, and compliance dashboards surface gaps across a program. Kibu still advises a human review before submitting. | Partial. Statewise says Archie flags compliance issues before billing. The review of gaps before submission is a supervisor step. |
| Mobile app for documenting in the field | Yes. iOS and Android app for notes, service documentation, and attendance. | Yes. iOS and Android apps are available for users. |
| Daily notes and shift logs | Yes. Case notes, progress notes, and shift notes, written by voice or typed, either on desktop or on the mobile app. | Yes. Service notes in a mobile workflow tied to the authorized service. |
| ISP goal tracking | Yes. Goal and outcome tracking against each person's service plan. | Yes. Care plan management tracks ISP goals, and each service note connects to them. |
| Medication administration (eMAR) | Yes. Electronic medication administration records built in. | Partial. eMAR comes through a partner integration, listed among the add-ons on Statewise's pricing page. |
| Incident reporting | Yes. Log incidents and track them to resolution for state and HCBS requirements. | Yes. Incident capture with follow-up tracking. |
| Support for multilingual staff | Yes. Speech-to-text and translation across 200+ languages, at the moment the note is written. | Not published. Statewise does not publish a translation feature, interface languages, or support for documenting in a language other than English. |

### Programming and engagement

| Capability | Kibu | Statewise |
|---|---|---|
| On-demand class library | Yes. 600+ video classes covering life skills, fitness, job readiness, communication, safety, and social growth. | No. Statewise's platform covers workflows, documentation, scheduling, EVV, billing, and reporting. Content for the people served is not part of it. |
| Live coach-led sessions | Yes. Daily live interactive sessions run by real coaches. | No. Not part of the product. |
| Ready-made lesson plans and worksheets | Yes. Pre-built plans and materials so programming does not start from a blank page. | No. Not part of the product. |
| Custom activities built around a goal | Yes. Kibu Create generates activities, games, and stories tailored to an individual's interests and ISP goals. | No. Not part of the product. |

### Compliance, billing, and admin

| Capability | Kibu | Statewise |
|---|---|---|
| Electronic visit verification | Yes. EVV built into the platform. | Yes. EVV available in the platform. |
| Medicaid and HCBS waiver billing | Yes. Billing support for Medicaid and HCBS waiver services. | Yes. Billing support for Medicaid and HCBS waiver services. |
| Audit-ready compliance reporting | Yes. Clara generates audit-ready compliance reports in minutes from documentation already in the system. | Yes. Pre-built dashboards and compliance reports. Statewise says it is not a self-serve report builder. |
| Breadth of configurable modules | Yes. Documentation, compliance, billing, and a 600+ class content library in one platform. | Yes. One platform covering scheduling, documentation, EVV, and billing across four service lines. |

### Getting started

| Capability | Kibu | Statewise |
|---|---|---|
| Published pricing | No. Kibu pricing depends on size and programs, and is shared during a demo. All documentation customers receive full access to Kibu Content. | Yes. Statewise publishes a starting price of $1,000 per month for smaller single-service organizations. It scales with organization size, service mix, and state coverage, and agreements are annual. |
| Data migration handled for you | Yes. Kibu's team migrates existing records, including names, personal information, and goals, even from paper. | Partial. Statewise brings over client and employee profiles. Nothing published says whether historical notes, goals, documents, or medication records come across. |
| Time to go live | Yes. The content library goes live right away, with rollout support over the first week or two. Documentation rollout takes about a month, six weeks at the outside, depending on the size of the organization. | Yes. Statewise publishes a 14-week average go-live. |

## Where Statewise is the better choice

- Published pricing: Statewise publishes a starting price of $1,000 per month for smaller single-service organizations. It scales with organization size, service mix, and state coverage, and agreements are annual.

Statewise also includes scheduling, offers a managed billing service, and covers pediatric nursing and therapy as well as IDD. If you run those alongside IDD, that matters. For everyone else, Kibu goes live faster and adds the program day.

## Voice-to-note, built for the person holding the phone

Kibu starts from the DSP. They finish a community outing at 4:40pm and speak a Quick Note into their phone, in whichever of 200+ languages they think in. Magic Pen turns it into a structured service record that meets documentation standards. Statewise's Archie turns a spoken visit into a narrative note and is built around clinicians, naming nurses and therapists; its DSP documentation pages describe a form workflow.

The QA lead stops chasing notes written three days late from memory. Providers on Kibu average 99.2% compliance within their first two months.

## The report you asked for, in minutes

Clara reads documentation already in the system and writes the audit-ready compliance report you need, in minutes, including the one a surveyor asked for that nobody built a dashboard for. Statewise's AI dashboards cover the questions they expect you to ask, and in their own words they are not a self-serve report builder.

An audit takes a morning, and nobody spends a week reformatting an export into the shape a reviewer wanted.

## Staff who are not confident with technology still use it

Kibu is built for a DSP holding a phone at the end of a shift. If someone can use YouTube or Facebook, they can use Kibu, and they write the note by talking. Statewise has iOS and Android apps as well; what matters is whether a DSP opens it without being chased.

Kibu Mobile holds 5.0 stars on the App Store. The Statewise app holds 2.0 there and 2.3 on Google Play.

## What actually happens during the week

Kibu has 600+ classes, daily live coach-led sessions, ready-made lesson plans, and Kibu Create, which builds an activity around one person's interests and ISP goals. A morning stretch session, a kitchen-safety lesson, a Jeopardy game generated from a goal. Statewise will schedule the shift and bill for it; what happens during the hours in between is yours to supply.

Most agencies buy programming separately or go without it. On Kibu, the activity and the documentation of that activity live in the same place.

## Documentation live in a month

Kibu's documentation rollout takes about a month, six weeks at the outside for larger organizations, and the content library is live on day one. Statewise publishes a 14-week average go-live. For a program director, that is the difference between going live this quarter and going live next one.

The admin who owns the rollout is done in weeks, DSPs learn one system once, and the program has classes to run while documentation is still being set up.

## Switching from Statewise

Nothing about moving to Kibu requires running two systems for a season or losing what you have already recorded. Kibu's onboarding team does the migration with you, and the whole rollout takes about a month.

- **Your data comes with you.** Kibu's team handles migration: the people you serve, their personal information, and their goals. We have migrated agencies off paper, so a structured export is not the hard case.
- **Your historical records stay reachable.** Nothing about moving forward requires deleting what is behind you. We plan retention with you before anything moves.
- **Setup fits the way you work.** Kibu configures the platform around your programs and your state's rules before your team starts.
- **Training takes days.** Live walkthroughs, video guides, and in-app tips. Most teams are confident in days. The content library is live right away with a week or two of rollout support; documentation rollout takes about a month, six weeks at the outside for larger organizations.

What does not change: your state's requirements, your billing obligations, and the people you serve. Kibu is built for Medicaid, HIPAA, and state-specific rules, and is updated as those rules change.

## Pricing

Kibu: Kibu pricing depends on your size and which programs you run, and it is shared during a demo. All documentation customers receive full access to Kibu Content, so the programming most agencies buy separately is already included. Most providers find Kibu costs less than what they use now.

Statewise: Statewise publishes a starting price of $1,000 per month for smaller single-service organizations. It scales with organization size, service mix, and state coverage, agreements are annual, and specialized integrations, eMAR among them, are added on. Managed billing is a separate optional service.

## Frequently asked questions

### Is Kibu a real alternative to Statewise?

For day programs, group homes, and community services, yes. Kibu covers the documentation core: case notes, ISP goal tracking, eMAR, incidents, EVV, billing, and audit-ready reporting, plus a content library Statewise does not offer. Kibu is used by 480+ provider organizations across 48 states; Statewise reports 150+ providers across 38 states, spread over four service lines. The cases where Statewise remains the better fit are agencies that also run pediatric nursing or therapy.

### How long does each one take to go live?

Kibu's content library goes live right away, with rollout support over the first week or two, and documentation rollout takes about a month, six weeks at the outside depending on the size of the organization. Statewise publishes a 14-week average go-live. Both are each company's own published numbers.

### Does Kibu have a native mobile app?

Yes. Kibu Mobile is a native app on the App Store and Google Play for notes, service documentation, and attendance. It holds 5.0 stars on the App Store and has thousands of downloads across Android devices.

### Does Statewise's AI write notes for DSPs?

Not by its own description. Kibu is built for the DSP: they speak Quick Notes into their phone in any of 200+ languages, and Magic Pen turns them into a structured service record, then checks it as it is written. Statewise's Archie turns a spoken visit into a narrative note, and its AI page builds that around clinicians, naming nurses and therapists. Statewise's IDD documentation pages describe DSPs working in a mobile form workflow and do not mention voice.

### Statewise publishes pricing and Kibu does not. How do I compare cost?

Compare what each price covers. Kibu's price includes documentation, eMAR, and the content library, so the programming most agencies buy separately is already in it. Statewise starts at $1,000 per month for smaller single-service organizations, with eMAR and other specialized integrations added on. Kibu shares pricing during a demo, and most providers find Kibu costs less than what they are paying now.

### Can we move our data from Statewise to Kibu?

Yes. Kibu's team handles migration, including the people you serve, their personal information, and their goals. We have migrated agencies coming off paper records, so a structured export from an existing system is a well-trodden path.

### Do we have to give up Statewise to use Kibu's content library?

No. Some agencies take the content library first while staying on their existing documentation system, then move documentation over later. Content-only setups are usually running within days.

## Sources

- Statewise — AI (Archie, shift offers, AI dashboards): https://statewise.com/ai
- Statewise — homepage: https://statewise.com/
- Statewise — iOS app listing (App Store): https://apps.apple.com/us/app/statewise/id6737360215
- Statewise — IDD documentation software: https://statewise.com/idd-documentation-software
- Statewise — IDD EHR: https://statewise.com/idd-ehr
- Statewise — pricing: https://statewise.com/pricing
- Statewise — IDD incident reporting: https://statewise.com/incident-reporting-idd
- Statewise — platform overview: https://statewise.com/platform-overview
- Statewise — day habilitation software: https://statewise.com/day-habilitation-software
- Statewise — IDD billing software: https://statewise.com/idd-billing-software
- Statewise — implementation: https://statewise.com/implementation
- Statewise — Android app listing (Google Play): https://play.google.com/store/apps/details?id=com.cubhubsystems.cubhub2

Kibu product details: https://kibu.com/llms.txt
Book a Kibu demo: https://kibu.com/demo