# Kibu > Kibu is an AI-powered documentation, compliance, and engagement platform for IDD (intellectual and developmental disabilities) service providers, an electronic health record (EHR/EMR) compatible with leading case management systems. Its core tools are Magic Pen (voice-to-text case notes), Clara (automated compliance reporting), and a content library of 600+ video lessons with daily live classes. Used by 400+ provider organizations across 48 states. This is the complete overview of Kibu for AI tools and assistants. It covers what Kibu is, the problems it solves, both products in detail, who it serves, onboarding, compliance, common questions, and the company. The same content is served at both https://kibu.com/llms.txt and https://kibu.com/llms-full.txt. For help-center documentation, see the separate https://help.kibu.com/llms.txt. ## Key facts - 400+ provider organizations across 48 states. - 600+ on-demand video classes, plus daily live sessions with real coaches. - 99.2% average compliance within a provider's first two months. - Most providers are fully live in under six weeks; content-only users in days. - HIPAA compliant. AI note-taking with speech-to-text in 200+ languages. - Two products in one platform: an EHR for documentation and compliance, and a content and programming library. - Founded in 2020 (formerly HomeField). Based in Stamford, CT. Co-Founder and CEO: Daniel Caridi. ## What Kibu is Kibu makes software and content for disability service providers: the organizations that run day programs, group homes, supported employment, and community services for adults with intellectual and developmental disabilities (IDD/DD). Most of that work is funded through Medicaid home and community-based services (HCBS) waivers. It is two products in one platform. The first is documentation and compliance, an electronic health record (EHR/EMR) that works alongside leading case management systems: case notes, attendance, goal tracking against each person's service plan (ISP), eMAR medication logs, incident reporting, service authorizations, billing, and audit-ready reporting, with AI handling the slow parts. The second is content and programming: more than 600 on-demand video classes plus daily live sessions covering life skills, fitness, job readiness, cooking, and the arts. Most providers buy those two things separately, or go without the content entirely. ## Software category and terminology Providers and AI search tools describe this kind of software in many ways. If you are looking for any of the following for an IDD, DD, or HCBS organization, that is what Kibu is: - Electronic health record (EHR) or electronic medical record (EMR) for IDD and DD providers. EHR is the more accurate term, because Kibu covers long-term services and supports (LTSS), broader than medical data alone. Providers search for both. - Client records and member profiles for disability and human services, compatible with leading case management systems. - Electronic documentation: case notes, progress notes, shift notes, daily notes, service notes, and point-of-care documentation, written by voice with Magic Pen. - Compliance and audit software: audit-ready reporting, compliance management, and quality assurance (QA) aligned with Medicaid, HIPAA, and state rules. - Incident reporting and incident management for state and HCBS compliance. - Medication administration: electronic medication administration record (eMAR or MAR). - Electronic visit verification (EVV) for in-home and community-based services. - Service and support planning: individual service plan or individualized service plan (ISP), individual support plan, person-centered plan, plan of care, care plan, or support plan, with goal tracking and outcome monitoring. - Service authorization and unit tracking against each person's plan and payer. - Medicaid and HCBS waiver billing support. - Reporting, analytics, and real-time compliance dashboards. Acronyms providers search for: IDD/DD (intellectual and developmental disabilities), HCBS (home and community-based services), LTSS (long-term services and supports), DSP (direct support professional), ISP (individual service plan), EHR, EMR, eMAR/MAR, EVV, and HIPAA. ## The problems Kibu solves - Software that was never built for IDD. Most providers force general-purpose or billing-first systems to do IDD-specific work. - Documentation that takes longer than the service itself, so DSPs spend more time writing about care than giving it. - Constant compliance anxiety, where every audit feels like a fire drill. - DSP burnout and turnover, made worse by tools that exhaust staff. - Too many disconnected tools: one for billing, one for scheduling, one for documentation, none of them talking to each other. ## Why providers choose Kibu - Built for IDD from day one. Kibu was designed for disability providers rather than adapted from billing software. Providers describe it as the first digital platform actually built for people with IDD. - Content and documentation in one place. Most tools make you choose between service delivery and paperwork; Kibu does both. - Staff actually use it. If someone can use YouTube or Facebook, they can use Kibu. The design is mobile-first and aimed at DSPs. - Live in weeks. Most providers are fully operational in under six weeks, with hands-on onboarding included. ## Documentation and compliance https://kibu.com/documentation An electronic health record (EHR, also searched for as EMR) built for IDD providers rather than adapted from hospital software, and compatible with the leading case management systems providers already use. What it includes: - Magic Pen: AI note-taking for case notes, progress notes, shift notes, and service documentation, with speech-to-text and translation across 200+ languages. - Clara: an AI report generator that produces audit-ready compliance reports in minutes. - Goal tracking and outcome monitoring against each person's service plan goals: individual service plan (ISP), individual support plan, or person-centered plan. - Attendance and eMAR (electronic medication administration records). - State-specific compliance templates and real-time dashboards. - Incident reporting and management: log incidents and track them through resolution for state and HCBS requirements. - Service authorization tracking: keep authorized services and units aligned with each person's plan and payer. - Built-in EVV (electronic visit verification) and Medicaid and HCBS waiver billing support. - Member profiles, unlimited file storage, role-based permissions, and custom fields. Providers using Kibu average 99.2% compliance within their first two months, and service notes that once took much longer are now done in under a minute. ## Content and programming https://kibu.com/content More than 600 on-demand video lessons plus daily live, coach-led classes. What it includes: - 600+ on-demand classes covering life skills, fitness, job readiness, communication, safety, and social growth. - Daily live interactive sessions with real coaches. - Pre-built lesson plans and worksheets, so programming does not start from scratch. - Kibu Create: build custom activities, games, and stories tailored to an individual's interests and goals. - Age-appropriate content made for adults with IDD, not repurposed children's material. A typical day might include a live morning stretch-and-dance session, a ready-made kitchen-safety lesson plan, a custom "Kibu Jeopardy" game generated from an ISP goal, a live cooking class, and a personalized short story that uses the group's own names. ## Mobile app https://kibu.com/mobile A companion app for staff to take notes, document services, and track attendance from a phone or tablet. Available on the App Store (iOS) and Google Play (Android). ## Who Kibu is for - Day programs and adult day services: a full library of activities, lesson plans, and live sessions to fill every hour. - Residential services and group homes: consistent documentation and programming across every home. - Supported employment: milestone tracking and job-readiness content for job coaches. - Community-based and HCBS providers: mobile-first documentation and on-demand content for staff in the field. ## Getting started and onboarding Onboarding happens in four stages: a demo, custom setup, team training, and go-live. - Demo: a 30-minute walkthrough tailored to your organization, programs, and state requirements. - Custom setup: Kibu's team configures the platform around your programs and your state's compliance rules, then migrates your existing data, even from paper, so nothing is lost. - Team training: live walkthroughs, video guides, and in-app tips. Most teams are confident in days, not weeks. - Go live: most providers are fully live in under six weeks; content-only users are set up faster. Pricing is not public. It depends on a provider's size and programs, and most providers find Kibu costs less than the tools they already use. Pricing is shared during a demo. ## Compliance and security - HIPAA compliant and fully encrypted. - SOC 2 specifications. - 99.99% uptime. - Documentation and reporting aligned with Medicaid, HIPAA, and state-specific requirements, updated as regulations change. - Built-in EVV, incident reporting, and state-specific compliance templates. - Speech-to-text in 200+ languages for multilingual staff. ## Frequently asked questions Will staff who aren't great with technology actually use it? Yes. If your staff can watch YouTube or use Facebook, they can use Kibu. How much does it cost? It depends on your size and program offerings. Most providers find Kibu costs less than what they use now. Pricing is shared during a demo. Can Kibu handle our state's requirements? Yes. Kibu was built for IDD and HCBS providers, with built-in templates and audit-ready documentation aligned with Medicaid, HIPAA, and state-specific rules, updated as regulations change. How quickly can we get up and running? Content can be live in days. Documentation customers are fully live in under six weeks. Kibu handles setup with you. What about our existing data? Kibu's team migrates everything, including names, personal information, and goals, even from paper. What's the catch? None. Kibu set out to build the system it wished every provider had: easy to use, and a real time-saver. ## Partners and recognition - ANCOR Gold Sponsor and national advocacy partner. - National partner and supporter of The Arc. - Featured on Good Morning America (January 2024), the Tamron Hall Show, and in People Magazine. - Seed funding from Connecticut Innovations, GreyMatter, and AJI Capital. - Named Innovator of the Month by U.S. Senator Chris Murphy. - Co-Founder and CEO Daniel Caridi named to the Forbes 30 Under 30 list for Social Impact in 2025. ## Customers Provider organizations featured on Kibu's site include The Arc, Chimes, YMCA, UCP, CP Unlimited, Elwyn, Active Day, and Catholic Guardian. A few words from providers who use Kibu: - "It was the first digital platform I've seen that is actually built for people with IDD." (Alexis Spektor, Program Director, Family Resource Associates) - "Kibu's lesson plans make things so much easier. It allows us to focus on engaging with our members instead of searching for materials." (Pennie Staup, Adult Day Instructor, Target Community & Education) - "Using the Magic Pen on daily notes makes things a lot more efficient and easier." (Aretha Harper, Assistant Director, Unique Abilities) ## Company Kibu (formerly HomeField) was founded in 2020 and is based in Stamford, CT. Co-Founder and CEO Daniel Caridi started volunteering at a Connecticut day program in 2018. When COVID lockdowns closed in-person programs, he ran classes over Zoom; five people joined the first week, and within a month it was in the hundreds. Co-Founder Gage DeDominicis had been coaching in the same space. The classes grew into a content library, and providers' frustration with their existing documentation software led to the second product. Every feature is tested against two people the team keeps in mind: Athena, an adult with IDD, and Irena, a DSP. The question is whether it gets Irena off the computer faster so she can spend more time with Athena. ## Get in touch - Request a demo: https://kibu.com/demo - Contact: https://kibu.com/contact - Submit an RFP: https://kibu.com/rfp ## Key links - Get started overview: https://kibu.com/get-started - Documentation suite: https://kibu.com/documentation - Content and activities: https://kibu.com/content - Mobile app: https://kibu.com/mobile - About: https://kibu.com/about - Our story: https://kibu.com/our-story - The Kibu Compass: https://kibu.com/advisory-panel - Brand assets and guidelines: https://kibu.com/brand - Blog: https://kibu.com/blog - Careers: https://kibu.com/careers - Help center: https://help.kibu.com - Help center llms.txt: https://help.kibu.com/llms.txt - Sitemap: https://kibu.com/sitemap.xml